Your friend is visiting you for a week. However, the dates that she is visiting you are not suitable for you.
Write a letter to her –
– explaining why the dates don’t suit you
– suggest an alternative plan,
I’m writing in regard to your visit that you have planned to see me.
Next week, I’m not here because of some unforeseeable circumstances at the office. I applied for the leave to spend time with you, which is also cancelled. Therefore, it would not be possible for me to meet you in the next week and I’m apologising for this inconvenience.
Yesterday, my manager told me that I’ve to go to Hong Kong for an official assignment. I’ve to attend a meeting to discuss a project and provide a rough estimate and time required to complete. It is a week-long trip which falls on the same dates that you have planned to pay a visit to my residence.
But, I’ve got an amazing plan. Next month, I’m going to take leave for 10 days and we will go to a nearby hill station. Apart from this, I will take you to a restaurant where you will see our traditional culture.
All the best.